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Naming procedure for Specific fields of expertise |
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1. PREREQUISITE
More than in the other cases of assistance, the Work’s Council has to contact ETHIX to introduce themselves and point out the aims of the process. We will have to agree about the way to obtain the approval of the Board on the projected assistance (in particular: how to have accurate information and who will pay the costs).
2. MENTION IN THE AGENDA OF THE WORK'S COUNCIL MEETING
The naming of an Expert must be mentioned in the agenda of the Work’s Council meeting because they have to give their approval.
For instance:
Point of the agenda: "Naming procedure and approval of an Expert in charge of assistance in a project."
3. NAMING DURING THE PLENARY MEETING OF THE WORK'S COUNCIL
During the plenary meeting, the Work’s Council discusses and approves the 2 following decisions:
the call for an Expert in the assistance of a project precising its aims,
the choice of an Expert.
These discussions are restored as a decision in the minutes of the meeting.
For instance:
Decision 1: "During the procedure of consultation, the Work’s Council decides to be assisted by an Expert for a project. Thanks to the agreement of the Board, the assistance will be based on the French Labour Code, L2325.35 and following articles, and especially, about obtaining accurate information and the payment of Expert fees :
— ... "
This decision is approved by the majority of votes.
Decision 2: "The Work’s Council names ETHIX to assist them in the project."
This decision is approved by the majority of votes.
4. START OF THE ASSISTANCE
The secretary must inform us about our naming and forward us the extract of the minutes of the corresponding meeting, as soon as it is available. After reception of our naming, we send 2 letters:
one letter of commitments to the Works’ Council secretary, including the layout of the work planning, the content, and the stages of the assistance, as well as estimated costs;
one letter to the Work’s Council President, asking for people we have to meet and the first necessary documents.
The sending of a letter of commitments is the official start of our work. Then, the operational process could begin.
5. ASSISTANCE STAGES
We are used to keeping the representatives informed and consulting them as much as necessary through regular contacts. We can restore our analysis to the representatives through written and spoken means (summarization report and further documents) in order they take it as their own. During a preparation meeting with the only representatives of the Work’s Council, this presentation is realized. Then, our report is presented during the plenary meeting with the Chartered Accountant.
Our point of view is that the discussions must essentially be driven by the Board and the representatives because the Work’s Council and its Expert have already made a first analysis during the preparation meeting.
At the end of the plenary meeting, the Work’s Council will possibly give its advice on the project submitted.
> Please read section Fields of expertise Specific fields of expertise.
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Naming procedures